Contract Management

State of Flux works with legal, risk and procurement professionals to ensure that contracts for goods and services are managed in a way that is consistent, visible and in compliance with regulatory requirements across the organisation.

Our comprehensive range of contract management services spans three stages: diagnosing current practice, implementing change and providing ongoing support. Specific activities we can undertake at each stage include:

1. Diagnosing current practice
• Analysing the extent to which expenditure is based on active, written and easily accessible contracts
• Comparing the accuracy and completeness of contract information stored in a database
• Running stakeholder workshops/interviews to understand the organisation’s approach to contract management
• Assessing software options and providing unbiased advice
• Preparing a detailed set of recommendations

2. Implementing change
• Drafting clear policies on the usage, type and storing of contracts
• Defining and documenting processes for the creation, loading and amendment of contracts in an electronic database
• Configuring the contract management system so it is easy to use and captures the right information
• Devising a business-wide communications strategy to explain the new approach
• Providing staff training and user guides
• Loading active contracts into the system and cleansing data

3. Ongoing support
• Additional training for new staff or following system updates
• Further contract loading (eg, on a monthly basis)
• Audits to ensure compliance with policies and processes
• Implementing software upgrades
• Provision of interim personnel (eg, system administrator)

These activities can either be combined as part of a contract management improvement project or provided on a standalone basis, depending on your requirements.

Why choose us?

State of Flux’s combination of legal, systems integration and procurement expertise means we are ideally placed to help you achieve excellence in contract management. We have a strong track record of working with FTSE 100 clients in this area and offer practical, tailored and cost-effective solutions. Our team of both consultants and legally trained staff can be mobilised quickly to ensure that you get the fastest possible return on your investment in a contract management system.

For further information about our Contract Management services, contact us